To register we typically require a few documents, this is so that we can verify your business and get you started using VertoFX.
These can be broken down into two areas:
Business Documents:
Certificate of Incorporation / Formation Certificate: An official document proving your company's legal registration.
Shareholding Structure: An official document (such as an Org Chart, Shareholder Register, or CR12/CS01 filing) detailing the ownership breakdown of the business, preferably issued by a government authority.
Proof of Business Operating Address: A recent lease, utility bill, or bank statement document issued within the past months displaying your company name and address.
Proof of Business Operation: A corporate bank statement from the last 3 months showing a minimum of 10 active business transactions, or audited financial accounts. Depending on your region, specific alternatives or requirements apply:
United Kingdom: Entities must show an "Active" registry status on UK Companies House.
United States: Clients must provide their official Employer Identification Number (EIN) letter issued by the IRS.
Kenya: Businesses must share an active link to their commercial website or provide an official address verification letter stamped by a licensed advocate or CPA.
Canada: Stated commercial activities and corporate data footprints must align logically with your expected transaction nature and volumes.
West & Central Africa (XOF/XAF Zones): Financial entities must supply their official regional trade register extract (Extrait du RCCM) and a local business license tax certificate (Patente).
We may also ask for other documents; these will be outlined by a member of our compliance team after signup.
We also require documents for anyone who directly or indirectly owns or controls 25% or more of the company and 5% or more for South Africa. If no individual person holds an ownership or control stake meeting these percentages, you must instead provide documents for at least two company directors who manage the legal entity.
Individual Documents:
Proof of Identity: A valid passport, national ID card, or driver's license. (For ID cards or driver's licenses, clear copies of both the front and back are required).
Proof of Residential Address: A personal utility bill or bank statement document dated within the last 3 months. (Kenyan residents lacking utility bills can submit a combination of a KRA Tax Compliance Certificate and proof of a local bank account).
Our onboarding process is very quick, taking less than 48 hours to complete.
The process typically takes between 5 and 14 business days to complete. Additionally, you will need to complete a live verification process as part of the onboarding requirements.